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Top Tips for Eco Friendly Printing

Any firm that has one or more printers in their office will know that a significant chunk of their IT spend each year is because of the amount of money they have to spend on their printers, and in particular, the consumables each printer requires (i.e. toner, drum units, inkjet cartridges, paper and so on).

Sometimes, firms also inadvertently waste money by wasting these consumables, or not printing efficiently. If you feel that your business could do with overhauling its printing practices, this no-nonsense guide will help you to get your printing back on track!

Opt for multifunction devices

I have seen numerous examples in the past of companies and even public sector organisations as well as government agencies using separate printers, scanners and fax machines. Buying separate devices is often a waste of money because, for the most part, people are not using all three devices simultaneously.

Multifunction devices are basically printers, scanners and fax machines all rolled into one. They represent excellent value-for-money because you don’t have to spend three times as much money for the same functionality, and they are feature-packed.

For example, multifunction devices can do more than one thing at the same time, and many are Wi-Fi enabled so you can even print to them wirelessly from your laptop, smartphone or tablet rather than having to use a computer connected up to it via a USB or Ethernet link.

Recycle consumables.

Although this blog post is more about being eco-friendly than saving money, recycling consumables from your business printers can actually help you tick both of those boxes.

Every so often you will have to throw away waste paper, inkjet cartridges and toner, as well as the occasional drum unit. But did you know that you could be more eco-friendly and save your business some cash at the same time?

  • Businesses are often charged money to have their general waste taken away and disposed of at a landfill site. Recycling consumables is often cheaper and, in many cases, free to do;
  • Waste paper can also be recycled, but you should firstly consider using any unprinted sides as scrap paper. They are perfect for scribbling notes on, and will lower your stationery costs because you won’t have to keep a stock of notepads for your employees;
  • Some firms opt for refilling their ink cartridges themselves in a bid to save money on cartridge costs, but the truth is printer manufacturers are closing in on this practice. Quite often, you will find that ink levels won’t be correctly reported by the printer driver software on your computer, and so you end up wasting ink because you think the cartridges are faulty. It is better to use new, genuine cartridges and simply recycle the old ones.

Use recycled paper

There are many benefits to using recycled paper for your laser and inkjet printers. First of all, recycled paper is cheaper than ‘new’ paper because it costs less to produce recycled paper. Secondly, recycled paper is more eco-friendly, as the source of the paper is more ethical than chopping down forests, etc.

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Published on: April 4, 2014

Filled Under: Gadgets

Views: 2837

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