Is your “To Do” list longer at the end of the day than it was in the morning? There are never enough hours in the day to get all the necessary tasks done. With proper planning and time management, you can increase your productivity and give yourself the best opportunity to succeed. Here are a few simple tips to help increase your productivity so you get more done and feel better about it.
Block out Distractions
Don’t let distractions pull you away from your pressing tasks. Turn off the notifications on your mobile phone. If you work in a noisy office, use noise-cancelling headphones to block out the din. If you’re a smoker, use something to reduce your nicotine cravings so you can skip the smoking breaks. Try chewing nicotine gum, use a nicotine patch or smoke e-cigarettes, like Blackhawx, which can be used inside.
Plan your Day
Start each day with a little planning – list what must get done and what would be good to get done. Take note of how long you expect each task to take, and then prioritise the list by what’s most important. Use this list as a guide for how you should work through your day. Understanding what you have to do and how long it should take will help keep you motivated and on track. You’ll also be better prepared to handle new tasks as they pop up.
Cut down on Meetings
Meetings can be important, but an over abundance of meetings in the day can seriously hinder productivity. Set a limit for how many meetings you can take in a day, and ensure you also block out time to complete your daily requirements. Don’t go into meetings without a clear agenda. Reinforce what the purpose of the meeting is at the start, and ensure you achieve the objective within the time you’ve set. Make your meetings short but purposeful to increase your productivity.
Every job involves routine tasks that must be done but that take up a lot of time and energy. If your HR policies allow it, consider outsourcing these tasks so that you have more time to focus on higher-level, more complicated tasks. There are a number of online platforms set up to easily connect people with tasks to people who have the time and abilities to complete them. You’ll find you have more time in your day if you can rely on someone else to manage your emails, contact groups, databases, and other small chores.
Take a Lunch Break
If you’ve got a lot on your plate, it can be tempting to push through and work during your lunchbreak. Break time is important for productivity though. Your brain loses its ability to concentrate on detail when it is being used on the one task for a long time. Spend your lunch break away from work, without focusing on the immediate tasks – it’ll give your brain a chance to recharge. You’ll come back to the desk refreshed and ready to tackle the task with new energy.
These simple productivity tips can help you achieve more in your day. Consider how else you can reduce distraction, streamline processes and maintain focus so that you’re functioning at your best from start to finish.